Mission Statement

Goals and Objectives

Caring Hearts Services LLC Adult Foster Care is committed to:

• Providing a safe, clean living environment for all members in its care;
• Assisting each member in maintaining their highest level of physical, mental, and social well‑being;
• Preserving the functional independence of its members to the greatest extent possible;
• Promoting and maintaining good personal hygiene and grooming skills for each member;
• Facilitating appropriate opportunities for each capable member to participate in local community activities;
• Ensuring that each member retains their privacy, dignity, and respect while living in a protected housing environment; and
• Helping members remain in their homes and in the community with the support of qualified caregivers.

Job Description

The Office Assistant (OA) works as part of the multidisciplinary team and is primarily responsible for providing administrative and clerical support to ensure the smooth daily operation of the office. This includes tasks like answering phones, managing schedules, organizing files, and greeting visitors. The OA reports directly to the program manager.

Office Assistant

Caring Hearts Services LLC Adult Foster Care plans, coordinates, and monitors members’ adult foster care through a qualified OA. Responsibilities performed by Caring Hearts Services LLC’s OA include the following activities:

• BA in humanities and minimum of one year experience in the administrative field.
• Answering phones and taking messages: Routing calls to the appropriate personnel and ensuring messages are delivered accurately.
• Organizing and maintaining files: Keeping both physical and digital files organized and easily accessible.
• Handling incoming and outgoing mail and packages: Sorting, distributing, and preparing mail for shipment.
• Greeting visitors and providing general assistance: Creating a welcoming and professional first impression.
• Ordering and managing office supplies: Ensuring the office is well-stocked and supplies are readily available.
• Basic bookkeeping and data entry: Assisting with financial record-keeping and data entry tasks.
• Drafting and proofreading documents: Preparing memos, reports, and other correspondence.
• Maintaining office equipment: Ensuring copiers, printers, and other equipment are functioning properly.